O'Dea High School

 

Schedule Change

O’Dea High School will mail a list of the student’s courses for the upcoming school year and a Course Change Request Form before the conclusion of the fourth quarter. If the student wants to request a course change, he must submit the Course Change Request form to the Assistant Principal for Students before the conclusion of the second semester final examinations. The student and his parent/guardian must complete and sign the Course Change Request Form. A copy of the student’s final course schedule will be included in the summer mailing. Any changes to a student’s schedule after the publication of the final student schedules will not be made except for compelling circumstances. An example of a compelling circumstance would be a medical issue that would necessitate a change to a student’s schedule in the interest of his personal health and well being. In this example, documentation from the student’s physician would be required prior to adjusting a student’s schedule. A change of mind, lack of motivation, failure to obtain outside tutorial support, unsatisfactory academic performance, request for a different faculty member, and requests for a different class period are not compelling circumstances.

If O’Dea has made a mistake on a student’s schedule (e.g. a student was enrolled in an incorrect 2nd year international language course), the registrar will make the necessary correction. However, the registrar may not be able to accommodate all schedule change requests, even if the Course Change Request form is completed and returned on time. Class size or section conflicts may prevent the student from receiving his first choice of elective and/or honors level courses. Furthermore, if at the time of re-registration, a student receives approval for a particular course but subsequently drops in performance or fails to fulfill course prerequisites, the student will be placed in an alternative elective course based upon availability.

A student’s transcript is an accurate reflection of his academic record while attending O’Dea. An approved schedule change after the start of the school year will conform to this policy. The student’s transcript will reflect the withdrawal and indicate a “W” for the original course grade. In addition, the student will be required to satisfactorily complete all coursework assigned prior to the schedule change to receive full semester credit.

Grades

Grades at the semesters are used to determine student cumulative grade point averages. One credit is earned for each semester course in which a passing grade was received. Grades of incomplete are ordinarily not given.

GPA Scale

Letter Grade

A

A-

B+

B

B-

C+

C

C-

D+

D

D-

F

 Grade Point Average

4.00

3.70

3.30

3.00

2.70

2.30

2.00

1.70

1.30

1.00

.70

0

 Percent Range

93 – 100%

90 – 92%

87 – 89%

83 – 86%

80 – 82%

77 – 79%

73 – 76%

70 – 72%

67 – 69%

63 – 66%

60 – 62%

Below 60%

Academic Honors

O’Dea High School recognizes the academic accomplishments of students after each semester. The student may earn a certificate for First Honors if their GPA for the semester is 3.70 (A-) or higher and Second Honors if their GPA at semester is between 3.30 – 3.69 (B+). O’Dea celebrates the comprehensive academic achievements of graduating seniors using the same criteria, however the student’s cumulative GPA earned over eight semesters is the basis for award.

Semester Exams

A semester examination is a comprehensive examination that O’Dea administers at the end of each semester before awarding of a credit for a course. O’Dea publishes the dates for the semester examinations for each semester at the beginning of each school year. Students must take the semester exams during these set examination days. A student may not take the semester examinations at any other time unless there are extraordinary circumstances that compel a change. Examples of extraordinary circumstances are severe student illness or hospitalization. Vacation plans are not compelling reasons to change the examination schedule for a student. If there are extraordinary circumstances, the student must get approval for a semester exam schedule change from the Assistant Principal for Student Services. Upon approval, it is the student’s responsibility to contact each of his teachers to arrange an alternative semester exam schedule.

Transcripts

The O’Dea High School transcript is the most accurate record of the courses, grades and credits that a student has earned at O’Dea High School. While O’Dea recognizes that some students may want to take courses from other institutions to enrich their curriculum, those course grades and credits will not be included on the O’Dea High School transcript. The only exception to this policy is if a student is required to take a course outside of O’Dea in order to make up a course that he failed at O’Dea.
Parents and students grant permission to send transcripts when they sign the re-registration agreement each spring. This release allows O’Dea to send the student’s transcript to authorized persons upon request. A new release form must be signed each year for every student.
Standardized Test Scores belong to the student and therefore are never part of a student’s O’Dea transcript. Seniors must have their test scores sent by the testing company to the colleges to which they are applying.

Re-Registration

A school counselor will meet with each student individually to complete the initial re-registration process. At that time, the student’s transcript is reviewed to assess progress toward completion of the O’Dea graduation requirements. The student transcript will be utilized to construct a proposed list of courses for each student. The proposed list of courses will subsequently be used to build an individual schedule for each student. Re-registration information and course request forms will be posted on the website in February.

Honors, AP and other Selective Courses 

O’Dea offers selective courses, which include Honors courses, AP courses and other courses with limited enrollments. These courses may require prior school approval for a student to enroll. An evaluation of individual student grades, standardized test scores, class participation, and behavior is completed to identify qualified students. A description of each course is available in the Course Catalog. Scheduling limitation may prevent otherwise qualified students from being registered in selective courses.

 

Co-Curricular Eligibility

Participation in a co-curricular activity provides wholesome, rewarding, and stimulating opportunities for the young men attending O’Dea. Co-curricular opportunities offer students the occasion to develop initiative, leadership, and responsibility. From these experiences a student can build character and skills needed to lead successful and productive lives consistent with the Essential Elements of a Christian Brother Education, The Profile of an O’Dea Gentleman, and the Mission of O’Dea.

Participation in co-curricular activities is voluntary and considered to be a privilege. Co-curricular eligibility shall align with, but is not limited to all Washington Interscholastic Athletic Association (WIAA) rules and regulations. Nonparticipation due to ineligibility means that an O’Dea student may not participate in an O’Dea athletic contest, Esperanza, drama production, music performance, or similar co-curricular activities. In addition, a student may not hold a leadership position in campus ministry, student government, or a student organization.

A list of students not eligible for participation in cocurricular activities will be published and distributed to the appropriate faculty and staff members at the conclusion of each academic quarter. An interim grade report will be published and distributed at the midpoint of each academic quarter. It is the responsibility of the Assistant Principal for Student Services to monitor the publication and distribution of these reports.

The Principal may make exceptions to the eligibility policy if circumstances warrant. No other faculty or staff member may make an exception to the policy.

Loss of Co-Curricular Eligibility 

A student will become ineligible for participation in co-curricular activities on the second Monday following the completion of an academic quarter based upon one or more of the following three scenarios.

  1. A student who earned three or more quarter grades of “D” is not eligible for participation in co-curricular activities.
  2. A student who earned two quarter grades of “D” and one quarter grade of “F” is not eligible for participation in co-curricular activities.
  3. A student who earned two quarter grades of “F” is not eligible for participation in co-curricular activities.

Re-Establishing Co-Curricular Eligibility 

A student may regain eligibility for participation in co-curricular activities at the conclusion and at the midpoint of each academic quarter if one or more of the following conditions are satisfied.

  1. Eligibility for the first quarter may be regained by successfully completing an approved course of study. Approval for such a course must be obtained from the Assistant Principal for Student Services.
  2. If a student’s interim grades are satisfactory, he may regain eligibility for co-curricular activities on the Monday of the sixth week of the academic quarter.
  3. According to WIAA regulations if a student’s first quarter interim grades are satisfactory, he may regain eligibility on the last Saturday of September.
  4. A student’s first and second semester grades may be substituted, in their entirety, to determine eligibility.
Failures and Summer School

Any student who fails a subject at the semester is required to make up the credit in an approved program. The Principal may make exceptions to the above regulations if he believes circumstances warrant. No other person may make an exception to the requirements. Ordinarily, any student receiving more than two grades of “F” in a semester or over 2 semesters in one year will be asked to leave O’Dea. Failure to make up a credit may prevent the student from continuing at O’Dea the following school year.

Any student required to make up a credit course must get approval from the Assistant Principal for Student Services prior to taking the course if the credit is to be recognized by O’Dea. After successfully completing the course, the student’s transcript will reflect make-up credits and the student will receive a grade of “P”. The original failing grade will remain on the transcript.

Credit Retrieval 

A student must earn a minimum of 12 credits from O’Dea High School during each academic year. If a student fails to earn a minimum of 12 credits in an academic year, he must earn credit from an accredited educational institution. The Assistant Principal for Student Services must approve the educational institution before O’Dea will recognize it and grant credit for a course. The Assistant Principal must receive the documentation of credit earned directly from the educational institution by the third Friday in August. The student will immediately be withdrawn from O’Dea if documentation of the successfully completed course and credit earned is not received by the stated deadline. In this event, O’Dea will not refund the August tuition payment or any fees associated with re-registration. After O’Dea receives documentation of credit earned, the make-up credit(s) and a grade of “P” for the make-up course(s) will be added to the student’s transcript. To most accurately display a student’s O’Dea academic record, the original failing grade will remain on the student’s transcript.

O’Dea may grant an extension in the case of an extraordinary circumstance (i.e. physician documented student illness). This would allow a student to remain enrolled in O’Dea while earning credit from an outside institution. The Assistant Principal must receive a written request for an extension along with all appropriate documentation prior to the second Friday in August. Failure to submit a written request by the deadline will result in O’Dea immediately withdrawing the student. In addition, if the accompanying documentation is incomplete, determined to be insufficient, and therefore denied, O’Dea will immediately withdraw the student.

If O’Dea grants an extension, the Assistant Principal must receive documentation from the educational institution of credit earned by the last Friday in September. During this extension period, the student will be ineligible for participation in all co-curricular activities. These activities include but are not limited to athletic teams, school clubs, and campus ministry events. In addition, the student will not be allowed to attend any co-curricular activities including but not limited to fieldtrips, dances, and athletic events. O’Dea will not grant additional extensions.

Academic Probation

A student must establish and maintain a pattern of academic success while attending O’Dea High School. A student failing to do so at the conclusion of each quarter will be placed on Academic Probation. It is expected that the student will re-establish a pattern of academic success during the probationary period.

Several indicators determine Academic Probation 

  •  Earning a failing grade in a single course.
  •  Earning grades that result in loss of eligibility for participation in co-curricular activities.
  •  Administrative determination of failure to establish and maintain a pattern of academic success.

A student will be placed on Academic Probation for one quarter. At the conclusion of the quarter, the Administration will determine if a student placed on probation has re-established a pattern of academic success. A student who is on Academic Probation and fails to re-establish a pattern of academic success will remain on probation for the following quarter. A student failing to establish a pattern of academic success for the fourth quarter will be placed on academic probation for the first quarter of the following year.

The Administrative Team may withdraw a student who has been on Academic Probation for three-quarters in one school year.

PowerSchool

O’Dea High School believes that the cooperation of school and home is a vital ingredient in the growth and education of the student and recognizes the responsibility to keep parents informed of student welfare and progress in school.

The issuance of student information, including grades, progress reports and parent conferences (as scheduled by the school) serves as the basis for continuous evaluation of the student’s performance. The ongoing communication via PowerSchool is also useful in the determination of changes that should be made to effect improvement. PowerSchool is designed to provide information that is helpful to the student, teacher, counselor and parent.

O’Dea High School is committed to appropriately protecting privacy rights pertaining to student records. Parents will be able to access student progress electronically through the use of a secure password provided by the school.

Student Responsibilities 

  • Use PowerSchool to monitor class progress.
  • Communicate with teachers regarding your progress.
  • Adhere to the guidelines of Internet Policy use.

Parent Responsibilities 

  • Use PowerSchool with your student to monitor classes.
  • The faculty and administration are committed to working with parents in the best interest of their sons, our students. Honest and open communication is the key to successful students. If a parent has a particular academic concern they should directly communicate by email with the faculty member involved. The faculty member contacted will work to resolve the issue via email or telephone or that faculty member will arrange a conference time with the parent to discuss the issue. If the issue cannot be resolved at the initial level the parent should contact the Assistant Principal for Faculty who will then investigate the issue to resolve it appropriately or to refer the issue to the appropriate administrator. Every teacher has an O’Dea email address. It is reasonable to expect a response to an email within two business days of it being sent.
Social Media

Connecting Our Community and Protecting Our Values

As an organization with a commitment to quality of education and the safety of our students, as well as the preservation of our outstanding reputation, the standards for appropriate online communication at O’Dea High School are necessarily high. While we respect the right of students, employees, alumni, and other members of our community to utilize the variety of social media options available (Twitter, Facebook, Instagram, Vimeo, and LinkedIn), we require that the following standards be met by our students and faculty at all times, as well as by alumni and all other users who participate in O’Dea-sponsored sites.

O’Dea Social Media Participation Policy

Comments to O’Dea-sponsored sites, such as its social media sites (Twitter, Facebook, Instagram, Vimeo, and LinkedIn), website blogs, online forms, etc., are welcome and encouraged, and we look forward to hearing from you. To promote respectful discussion within this forum, we request that you be courteous and productive and avoid comments that are profane, obscene, offensive, sexually explicit, inappropriate, inflammatory or otherwise objectionable. These forums often foster debate of an issue; users are to engage in such exchanges with mutual respect for others’ opinions.

For the privacy of users and their families, please assume that all postings to O’Dea-sponsored sites will be publicly available on the Internet and therefore publicly accessible without limitation or protection of any kind. Please consider how much personal information to share, with the understanding that this information may be linked to your name and published on the Internet.

By posting a comment or other material to O’Dea-sponsored sites, as outlined above, users give O’Dea the irrevocable right and license to exercise all copyright, publicity, and moral rights with respect to any content you provide, which includes using your submission for any purpose in any form and on any media, including but not limited to: displaying, modifying, reproducing, distributing, creating other works from, and publishing your submission. O’Dea reserves the right to review all comments before they are posted, and to edit them to preserve readability for other users.

O’Dea further reserves the right to reject or remove comments for any reason, including but not limited to our belief that the comments violate this Participation Policy, to determine in its sole discretion which submissions meet its qualifications for posting, and to remove comments for any reason.

We also reserve the right to amend this Policy in our judgment to address issues that may arise and changes in our operations or the law.

In posting material on O’Dea-sponsored sites, you agree not to:

  • Post material that O’Dea determines is threatening, harassing, illegal, obscene, defamatory, slanderous, or hostile towards any individual or entity.
  • Post phone numbers, email addresses or other confidential information of students, faculty, or any other person other than yourself, unless given permission. If you choose to post your own contact information for any reason, please be aware that the information will be available to the public and is, therefore, subject to misuse.
  • Post material that infringes on the rights of O’Dea or any individual or entity, including privacy, intellectual property or publication rights.
  • Post material that promotes or advertises a commercial product or solicits business or membership or financial or other support in any business, group or organization except those which are officially sponsored by O’Dea, except in designated areas specifically marked for this purpose or a post initiated by O’Dea High School
  • Post chain letters, post the same comment multiple times, or otherwise distribute “spam” via the O’Dea-sponsored site.
  • Allow any other individual or entity to use your identification for posting or viewing comments.
  • Post comments under multiple names or using another person’s name.

O’Dea reserves the right to do any or all of the following:

  • Ban future posts from people who repeatedly violate this Policy. We may affect such bans by refusing posts from specific email addresses or IP addresses, or through other means as necessary.
  • Remove or edit comments at any time, whether or not they violate this Policy.
  • Remove the tagging of an O’Dea sponsored site with material not in compliance with O’Dea High School’s philosophy and mission

User agrees to indemnify and hold harmless O’Dea High School, its affiliates and employees, and assigns against any damages, losses, liabilities, judgments, causes of action, costs or expenses (including reasonable attorneys’ fees and costs) arising out of any claim by a third party relating to any material user has posted on O’Dea-sponsored sites.

By posting a comment or material of any kind on an O’Dea-sponsored site, the user hereby agrees to the Participation Policy set forth above.

Faculty Use of Social Networking Sites

O’Dea respects the right of employees to use social media and networking sites, as well as personal websites and blogs, but it is important that employees’ personal use of these sites does not damage O’Dea’s reputation, its employees, its students or their families. Employees should exercise care in setting appropriate boundaries between their personal and public online behavior, understanding that what is private in the digital world often has the possibility of becoming public, even without their knowledge or consent. O’Dea strongly encourages all employees to carefully review the privacy settings on any social media and networking sites they use and exercise care and good judgment when posting content and information on such sites.

When using a social media site, an employee may not include current students as “friends,” “followers,” or any other similar terminology used by various sites if the student and employee began their relationship at O’Dea High School. If an employee maintains or participates in an O’Dea-sponsored online community that extends to persons who are parents, alums, or other constituents, s/he must exercise good judgment about any content that is shared on the site.

Additionally, employees should adhere to the following guidelines, which are consistent with the O’Dea’s workplace standards on harassment, student relationships, conduct, professional communication, and confidentiality:

  • An employee should not make statements that would violate any of O’Dea’s policies, including its policies concerning discrimination or harassment.
  • The employee must uphold O’Dea’s value of respect for the individual and avoid making defamatory statements about the school, its employees, its students, or their families.
  • An employee may not disclose any confidential information about O’Dea or confidential information obtained during the course of his/her employment, about any individuals or organizations, including students and/or their families.
  • If O’Dea believes that an employee’s activity on a social networking site, blog, or personal website may violate the school’s policies, the school may request that the employee cease such activity. Depending on the severity of the incident, the employee may be subject to disciplinary action.

Creating and Maintaining Official O’Dea Social Networking Sites

All “official” O’Dea social networking sites must be approved by the Director of Marketing and Communications and should adhere to the following standards:

  • Logos and graphics used on the site must be consistent with the branding standards and usage guidelines of O’Dea High School.
  • Sites that accept comments or postings by anyone other than the site administrator must be diligently monitored to ensure that information displayed fits within O’Dea guidelines and is appropriate to the subject matter of the page.

Student Use of Social Media

Students are encouraged to always exercise the utmost caution when participating in any form of social media or online communications, both within the O’Dea community and beyond.

Students who participate in online interactions must remember that their posts reflect on the entire O’Dea High School community and, as such, are subject to the same behavioral standards set forth in the Student Handbook.

In addition to the regulations found in the Student Handbook, students are expected to abide by the following:

  • Students may not use social media sites to publish disparaging or harassing remarks or videos of O’Dea community members, athletic or academic contest rivals, etc. Students affected by such harassment are encouraged to speak up immediately and contact a member of the Administrative Team at O’Dea High School.
  • Students who choose to post editorial content to websites or other forms of online media must ensure that their submission does not reflect poorly upon O’Dea High School.

Failure to abide by this Policy, as with other policies at O’Dea High School, may result in disciplinary action as determined by the Office of the Dean of Students.